Meetings with the client event team
These meetings are set up to review the scope of the event, define the roles and responsibilities of each team member, establish a regular meeting schedule, and determine the most effective communication process throughout.

Creating and managing action sheets
The action sheet drives the event from start to finish in the most cost-efficient and effective way. The event manager is responsible for creating and managing the action sheet in liaison with the client.

Event budgeting and invoice management
Managing the event budget includes control of all vendors and their invoices, budgets, contracts, and payment schedules to ensure that no event detail is overlooked or overpriced. Budgets are continually updated and any changes or issues are promptly communicated to the client event team.

Food and beverage management
This important event element includes working in conjunction with all food vendors (hotel and any off-property venue) to develop menus, plan the décor, setup, and staffing. Spinoza manages this entire process within budget parameters agreed with the client in advance.

Post event activities
Post event activities give Spinoza and the client event team the opportunity to evaluate the event, not just from the attendee's perspective, but also from an internal viewpoint. The Spinoza team holds an internal debriefing session to review all aspects of the event. We recommend that the client team hold a similar meeting internally and then meet with Spinoza in a joint debriefing session. Shared information at this level results in better practices for future events and a written document with this information remains as a permanent part of the event file.